Procedure for approving small dictionary updates
jamesrhester at gmail.com
Wed Nov 25 05:26:44 GMT 2009
I would like to suggest some common-sense refinements to the fast-track
(1) If all members of a DMG have responded to a proposal before the six-week
time limit, there is no requirement to wait six weeks
(2) If all voting members of COMCIFS have responded to a proposal before the
six-week time limit, there is no requirement to wait six weeks
I would also ask the chairs of the various DMGs to periodically (perhaps
once a year) check on the willingness of their members to continue in the
role, to avoid situations where ghost members hold up these types of
On Tue, Nov 3, 2009 at 12:30 PM, James Hester <jamesrhester at gmail.com>wrote:
> Dear COMCIFS members,
> The following proposal for fast-track approval of minor dictionary
> updates has now been approved, as a six-week discussion period has
> expired with no unresolved comments. Note the following changes to
> the original proposal arising from the discussion:
> (i) the time-limit for making comments will be six weeks, rather than
> one month as was originally suggested.
> (ii) following the conclusion of the 6-week comment period, the Chair,
> or designee, will explicitly state to the COMCIFS list that a proposal
> has been approved.
> I will coordinate with Brian to update the website with information
> about this new procedure.
> Best wishes,
> On Wed, Aug 19, 2009 at 5:48 PM, James Hester <jamesrhester at gmail.com>
> > Dear COMCIFS members,
> > Currently the procedure for making any changes to the dictionaries
> > requires putting those changes to a formal vote on the COMCIFS list.
> > This may be seen as heavy-handed for small updates and additions.
> > Following discussions with David B I would like to propose the
> > following fast-track procedure for dealing with minor updates to the
> > dictionaries:
> > 1. Anybody can propose a change to the core dictionary either through
> > the IUCr web site or by contacting the chair of the appropriate DMG.
> > 2. In conjunction with the DMG chair, they can work out a proposal for
> > new dictionary code.
> > 3. This code is then submitted to the DMG for comment and eventual
> > 4. The change is then posted to the COMCIFS discussion list for
> > comment within a given time limit.
> > 5. If no comment is received, or if all the comments are resolved, the
> > change is accepted, otherwise it is refered back to the DMG.
> > I suggest that a 'small change' is one that creates no new categories
> > and affects no more than two definitions.
> > A one month time limit for initiating comments seems about right to
> > me, as it should allow those that happen to be on holiday to make it
> > back in time.
> T +61 (02) 9717 9907
> F +61 (02) 9717 3145
> M +61 (04) 0249 4148
T +61 (02) 9717 9907
F +61 (02) 9717 3145
M +61 (04) 0249 4148
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